Test proctoring guidelines
Test administration policy
The Learning Center proctors exams for SMU students in the
Disability Support Services program. All exams are proctored in
O'Grady Library, lower level, by LWC staff. Students may request
test proctoring at the front desk or by
email at least one week in advance.
Before the exam
- Students who may qualify for
disability-related accommodations need to
Brown, Disability Support Services
- Students who are approved for test
proctoring are required to schedule one week in
advance of the upcoming exam. Be sure to let us
know if you need your exam in an alternate
format (audio, computer assisted, enlarged
print, a scribe, etc.)
- Upon scheduling the exam, the
student will pick up an Exam Approval Form. This
form must be completed and signed by the
instructor in order to have the LWC proctor the
exam. It is the student's responsibility to get
this form to the instructor and returned to the
LWC. We will not proctor the exam without the
- To maximize the use of the DSS
testing rooms, exams will be scheduled at
specific times each day. Tests can be scheduled
on the hour at the following times:
|Tuesday through Friday
||9 a.m., 11 a.m., 1 p.m., 3
||1 p.m., 3 p.m.
- Final exams will be proctored at
8 a.m. or 1 p.m. The LWC closes at 5 p.m. If
there are exceptions where a student needs
support after 5 p.m. please get that approved
with the LWC staff 24 hours ahead of time.
- All exams are scheduled through the
administrative assistant at the front reception
desk in the LWC or through the graduate student
test proctoring aide. Students may also schedule
their exams by using the DSS testing e-mail:
firstname.lastname@example.org. If two person are
unavailable, ask a student office assistant to
refer you to the DSS coordinator or the LWC
director for assistance.
- When scheduling exams, you will need to give
your first and last name, student ID, the name
of the course and the name of the instructor. It
is important that you remind your professor of
your exam down in the LWC before each scheduled
- Exams must be delivered by the
professor ahead of the scheduled exam. If the
test is not here 24 hours before the exam time,
the front desk will send a reminder to the
faculty member and student. The student needs to
take an active role in getting the test
delivered to the LWC. In the event the student
is permitted to deliver the exam, it MUST BE IN
A SEALED ENVELOPE.
- Like in a classroom, students
taking exams at the LWC will be held to the same
academic dishonesty policies as described in the
university catalogue (pgs 74-75). This includes
things such as cheating, falsifying instructor's
permission for things such as the testing time,
date, or exceptions like open note/book, and
soliciting information from other students. Any
violations will be reported to the instructor.
Taking the exam
- On test day, students should
come to the DSS coordinator for assistance. If
he is not in, please check in with the front
desk for proctoring assistance.
- Students must show up on time for all exams.
If you are over thirty minutes late for a
scheduled exam, you will be asked to meet with
your professor to reschedule your exam time.
- Students can arrange with the proctor to
have a verbal prompt of the remaining time to
work on their exam.
- Unless otherwise indicated by your
professor, no books, backpacks, scratch paper,
notebooks, electronic devices, etc. are allowed
in the testing rooms. You will be asked to leave
all personal belongings behind the front
reception desk during your exam. Scrap paper,
blue books, and blank discs for computer
assisted testing will be provided by the LWC. A
beverage and small snack is permitted.
- Students are not allowed to leave the LWC
during a test without first checking in with the
test proctor. Students are encouraged to take
care of visits to the restroom before starting
the test. If there is a circumstance that
warrants a short break during longer exams,
students need to arrange this with the proctor
ahead of starting the exam.
- To help us monitor the integrity of the
testing environment, surveillance cameras are
located in all testing rooms.
After the exam
- Take your completed exam back to the
proctor. Be sure to hand over any scratch paper
that was permitted during the exam.
- Exams are kept in a secure location at the
front desk until the professor picks it up.
- Faculty will receive a reminder e-mail from
the front desk if the exam hasn't been picked up
within 24 hours.
- If a student "no shows" for an exam, blank
exams will be returned to the professor and/or
shredded per the professor's approval.