Academic Early Alert Program

What is Academic Early Alert?

Saint Martin's University is committed to the success of all our students. The Academic Early Alert Program supports student learning by identifying students who may be at risk of academic difficulty or failure. Faculty and staff are encouraged to identify and refer students who are experiencing poor attendance, low exam scores, or failing grades so that appropriate interventions and resources can be provided. Your timely response to student academic problems will facilitate an outreach that may increase the likelihood of success!

When do I make a referral?

As soon as you see signs of academic concern or withdrawal please speak to the student about your observations. It may also be appropriate to consult with the student's advisor. If you see no signs of improvement, submit an online referral.

Potential areas of concern

  • Excessive/unexplained absences
  • Missed or late assignments
  • Habitual tardiness
  • Low quiz and test grades
  • Inadequate background for this course
  • Apparent lack of interest

What happens after the referral is submitted?

The student will receive an outreach letter from the LWC with copies sent to the student's advisor, the referral source. In this letter the student will be encouraged to meet with appropriate faculty and advisor. In addition, the student will be invited to schedule an appointment with the learning center to discuss academic services and campus resources. The intervention may vary depending on the circumstances reported. When a student receives multiple referrals, they may be referred to the Student Success Committee.

What is the Student Success Committee?

The Student Success Committee meets regularly to collect relevant information from key campus departments so that a course of action can be developed to best address a students needs. It includes the:

  • dean of students
  • director of admissions
  • learning center director
  • disability support services coordinator
  • director of service and diversity initiatives
  • assistant dean of student financial services
  • residence life director
  • First Year Seminar director

Academic advisors are always notified and invited to attend these meetings when one of their advisees is scheduled for discussion. Other university personnel may be asked to attend when appropriate. In accordance with the Family Educational Rights and Privacy Act (FERPA), information is shared on a need-to-know basis and does not become part of a student's permanent record.

Meetings are coordinated through the Office of Student Affairs. Faculty and staff can make a direct referral to the committee by contacting Mary Maseli, executive assistant to the dean of students and vice president of finance, 360-438-4367, or Deborah DeBow, Learning Center director, 360-438-4570.