Position title: Certification Officer
Reports to: Associate Vice President and Dean of the College of Education and Counseling Psychology
Certification Officer maintains, monitors and records in student files all necessary data essential for graduation and certification for undergraduate, certification-only, and graduation students, including applications, testing, waivers, graduation requirements and certification requirements.
Mission and strategic plan
This position supports Saint Martin’s University’s Strategic Plan and Mission Statement. In a culture inspired by the interaction of faith, reason, and service, our mission is to prepare a community of reflective practitioners who use their knowledge, skills, and dispositions o transform the lives of those they serve. The Certification Officer supports education students as they prepare to become reflective practitioners as teachers, school counselors, and school administrators.
Level of supervision and supervisory responsibility
General Direction: The employee carries out work assignments in accordance with the policies and objectives established by the supervisor. The employee plans and organizes the work, determines the work methods which will be employed and assists in determining priorities and deadlines. Completed work is reviewed in terms of the employee’s effectiveness in producing the expected results.
Responsibilities and essential functions
- Prepares and processes all applications to the Superintendent of Public Instruction for teaching, administrator, and counseling certification and added subject matter endorsements.
- Assists students in completing internship applications and monitors completeness and accuracy of those forms.
- Attends internship seminars each semester, providing essential information/procedures on certification and placement file processes.
- Assists students in completing endorsement forms, monitors completeness and accuracy of those forms using students’ transcripts and submits the forms to the Dean for approval.
- Provides information on student certification to the CECP Dean for use on the annual PESB Completer Table Report.
- Attends all state certification meetings and interacts with State Officials on certification issues.
- Collects certification fees and submits them to the appropriate fiscal office.
- Provides guidance and assistance to prospective students wishing to enter the Education programs.
- Completes file audits for all graduating students in education programs and submits to the registrar.
- Prepares reports for state and national program approval/accreditation self-studies and site visits (e.g. GPA, Endorsements, Completers, etc.)
- Cross trains on Administrative Assistant duties and Placement Officer duties to substitute in emergencies.
- Communicates orally with customers in a face-face setting.
- Communicates orally with customers in a group setting (gives instructions, information and responds to questions).
- Communicates orally with customers, clients, or public using a telephone.
- Observes, compares, or monitors data to determine compliance with prescribed operating standards.
- Prepares forms, or other material for distribution or mailing.
- Sorts, separates, arranges, files, or distributes incoming mail, or material in some prescribed manner.
- Learns job-related material primarily through oral instruction and observation. This learning takes place mainly in an on-the-job training setting.
- Comprehends and makes inferences from written material.
- Produces written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
- Enters data or information into a terminal, PC or other keyboard device.
- Must be capable of working in a stressful work environment.
- Must be able to report to work on time according to a schedule.
- Must be capable of working and communicating effectively with co-workers.
- Excellent grammar, spelling and composition skills.
- Good interpersonal skills.
- Must be supportive of a Catholic, Benedictine philosophy of education.
The physical demands described here are representative of those that must be
met by an employee to successfully perform essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
- Moves objects (less than 20 pounds) long distances (more than 20 feet).
- Ability to be mobile campus wide for appropriate business needs.
- Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
- Reading, writing, speaking, hearing, standing, bending, sitting.
- Learning and comprehending.
- Requires visual concentration on detail.
- Manual dexterity and precision required for keyboarding,
- Must be able to sit for long periods at a time at a computer.
- May occasionally be required to deal with distraught people.
- Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
- Must be able to communicate effectively with people at all levels under stressful conditions.
The principles of the Catholic Benedictine tradition, equal
employment opportunity, and nondiscrimination are fundamental to the
mission, goals, and objectives of Saint Martin’s University. The
University does not discriminate in employment or in the delivery or
administration of its educational programs, policies, scholarship and
loan programs, athletic or other University programs on the basis of
sex, sexual orientation, race, color, religion (except as a bona fide
occupational qualification for certain select positions), marital
status, national or ethnic origin, military or veteran status, age, or
Students or employees with concerns or complaints about discrimination on the
basis of sex in employment or an education program or activity, or any other
inquiries related to the University's non-discrimination policy, may contact the
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503
Consistent with the requirements of Title IX of the Education Amendments of
1972 and the regulations adopted under that law, the University has designated
the above individual as the University's Title IX Officer, responsible for
coordinating the University's Title IX compliance. Individuals may also contact
the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room
3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.