Employment opportunities

Position description

Position title: Vice President of Institutional Advancement

Reports to: University President

Position summary

The vice president for institutional advancement manages all fundraising endeavors, and actively collaborates with the President, the University’s senior leadership, and Board of Trustees to define and implement an overarching advancement strategy as well as specific tactics related to raising funds and cultivating friends for Saint Martin’s University. In accomplishing these goals, the vice president develops and maintains relationships with alumni, friends, and donors, both prospective and current, and the community at large. This is a key leadership position and the appointee is expected to provide strategic vision and direction for the University’s advancement efforts, leadership that combines time-tested strategies with an entrepreneurial spirit and out-of-the-box thinking, and effective management for the Office of Institutional Advancement (including development and alumni relations.) Ability to work with multiple constituencies in a collaborative manner is vital. This position serves as a member of the Executive Cabinet.

Mission and strategic plan

The vice president for institutional advancement is the chief development officer of the University and provides leadership for securing the public and private financial support essential to fulfilling the Saint Martin's University mission.

Level of supervision and supervisory responsibility

Administrative Direction: The employee is given responsibility for independently planning, designing and carrying out programs, projects and studies in accordance with broad policy statements and/or legal requirements. Work is evaluated periodically in terms of adherence to program goals, budgetary limitations, compliance with laws and regulations and general institutional policies.

Responsibilities and essential functions

Fundraising and development leadership

  • Plans with the President and fundraising professional within the department an approach to all fundraising initiatives of specific campaigns as they are necessary. Collaborate in the design and administration of comprehensive major fundraising capital campaigns.
  • Monitor and oversee comprehensive fund raising initiatives consistent with the University’s strategic plan to include major and planned giving, annual giving, endowments and grants.
  • Work with the President and other executive officers to maintain and enhance academic programs aligned with the University’s mission. Implement the principles and practices of educational fundraising.
  • Create a focused plan for communicating the University’s vision and needs for private support. Develop strategic cultivation and build strong relationships with current, prospective and new donors.
  • Establish and maintain effective working relationships with trustees, vice presidents, deans, faculty, administrators, staff, alumni, business leaders, and friends of the University.
  • Develop strategies for conducting prospect research and cultivation, stewardship of existing donors and friends, and raising engagement by donors and friends to higher levels.
  • Generate regular reports and updates regarding Advancement Office activities and initiatives.
  • Develop and strengthen a culture of philanthropy within the University community, among students, staff, and faculty.
  • Serve as a liaison between the University and its stakeholders including alumni, donors, potential donors and friends of Saint Martin's University, corporations and foundations, and city, county and state officials. Travel frequently for the cultivation, solicitation and stewardship of major prospects and donors. Ask, secure and maximize fundraising opportunities.
  • Develop and oversee an annual plan for the advancement division that supports and implements the objectives of the University’s strategic plan. Manage the initiatives of the strategic plan.
    • Engagement of University alumni.
    • Increase the annual fund.
    • Develop a campaign for reintroduction of the nursing program.
    • Implement the principles and practices of educational fundraising, capital campaign management, and planned giving administration.
  • Work closely with the Board of Trustees Institutional Advancement Committee in overseeing advancement goals and achievements.

Departmental leadership

  • Strengthen systems and operations within the Office of Institutional Advancement:
    • Provide leadership for and management oversight for the department and its reporting units: advancement services, alumni relations, annual giving, major gifts, advancement research and corporate/roundation grants.
    • Coordinate with department staff to create better systems and utilization of data for developing new strategies for alumni and donor engagement and stewardship.
  • Hiring, supervise, and evaluate of staff. Mentor and empower staff to oversee and be accountable for their respective areas.
  • Prepare realistic and relevant budgets for the advancement division, and administer approved budgets within established guidelines.
    • Oversee annual budget, income and activity projections for Institutional Advancement.

Other functions

  • Serve as a member of the President’s Executive Cabinet, member of the University Council, member of the Board of Trustees Institutional Advancement Committee. May serve on other planning and policy-making committees.


  • Baccalaureate degree (Masters preferred).
  • Prefer a minimum of five years’ experience in institutional fundraising, including prior supervisory experience, preferably in an educational setting.
  • Professional success in areas of capital campaigns, planned giving, major donor development and foundations and corporate relations or related areas.
  • Experience managing and leading major campaigns/projects, managing and forging relationships.
  • Experience supervising staff and building successful teams.
  • Successfully pass a criminal background check.


  • Demonstrates institutional thinking and operates strategically.
  • Demonstrates a focus on improving student success, strengthening academic quality, and increasing undergraduate and graduate enrollment.
  • Highly motivated by challenges. Displays excellent judgment, creativity and a high degree of initiative, drive, energy and motivation.
  • Excellent communication skills, both written and oral; ability to influence and engage a wide range of donors and build long-term relationships.
  • Builds and maintains positive relationships co-workers and actively contributes as a member of working teams to achieve results. Knowledge of the role of marketing, public relations, publications and alumni relations in a comprehensive advancement strategy.
  • Effectively hires staff, sets goals, recognizes and respects the expertise of colleagues, mentor staff, and fosters collaboration.
  • Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the Saint Martin's University.
  • Ability to effectively communicate objectives and guide direct reports and team members to make decisions and achieve goals.
  • Recognizes and addresses conflicts and disagreements in a safe and respectful environment, manages conflicts collaboratively, and builds consensus with the best interests of Saint Martin’s University in mind.
  • Ambition is first and foremost for Saint Martin's University and concern for its success rather than for one’s own personal gain.
  • Ability to anticipate emerging trends and issues and develop a clear sense of purpose and goals that focus and drive the creative energy of the University’s in alignment with the University’s mission, vision, and values.
  • Ability to provide leadership for development and alumni relations and the personal and professional qualities that engender followership in these endeavors.
  • Demonstrates a genuine commitment to Saint Martin’s mission and current strategic plan, and understand what role Advancement plays in achieving it.
  • Commitment to educational excellence, Saint Martin's University development and alumni affairs potential and the Catholic, Benedictine traditions and philosophy of education.
  • A high degree of personal and professional ethics, character, and integrity; unquestionable integrity and trustworthiness. Demonstrates the professional understanding of maintaining confidentiality.
  • Strong tactical and operational decision-making skills.
  • Proven ability to plan, execute, and evaluate annual and long-term goals.
  • Strong analytical and logical problem solving skills, interpersonal communication and relational skills.
  • Tangible experience of having expanded and cultivated existing donor relationships over time.
  • Excellent communication skills, both written and oral; ability to influence and engage a wide range of donors and build long-term relationships.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moves objects (less than 20 pounds) long distances (more than 20 feet).
  • Ability to be mobile campus wide for appropriate business needs.
  • Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
  • Reading, writing, speaking, hearing, standing, bending, sitting.
  • Learning and comprehending.
  • Requires visual concentration on detail.
  • Manual dexterity and precision required for keyboarding.
  • Must be able to sit for long periods at a time at a computer.
  • May occasionally be required to deal with distraught people.
  • Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
  • Must be able to communicate effectively with people at all levels under stressful conditions.

  • The principles of the Catholic Benedictine tradition, equal employment opportunity, and nondiscrimination are fundamental to the mission, goals, and objectives of Saint Martin’s University. The University does not discriminate in employment or in the delivery or administration of its educational programs, policies, scholarship and loan programs, athletic or other University programs on the basis of sex, sexual orientation, race, color, religion (except as a bona fide occupational qualification for certain select positions), marital status, national or ethnic origin, military or veteran status, age, or disability.

    Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity, or any other inquiries related to the University's non-discrimination policy, may contact the following individual:

    Cynthia Johnson
    Director of Human Resources/Title IX Coordinator
    5000 Abbey Way SE, Lacey WA 98503

    Consistent with the requirements of Title IX of the Education Amendments of 1972 and the regulations adopted under that law, the University has designated the above individual as the University's Title IX Officer, responsible for coordinating the University's Title IX compliance. Individuals may also contact the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room 3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.