Position Description

Department: Institutional Advancement - Annual Giving

Position title: Assistant Director of Annual Giving

Reports to: Director of Alumni & Parent Relations & Annual Giving

General: Primarily responsible for creating and implementing strategies and plans for annual giving, with an emphasis on the Phonathon and direct mail. Identifies and develops individualized solicitation strategies by making personal cultivation and solicitation calls. This position requires nights and weekend work for up to 26 weeks a year.

Responsibilities and essential functions:

• Creates and implements strategies, and plans for annual giving, with an emphasis on the Phonathon and direct mail. Assists in the development of each year’s annual giving plan.
• Executes and manages the student-based Phonathon including the recruitment and management of Phonathon staff, and oversees the budget allocated to the function. Develops reports to show fund raising progress and calling results. Phonathon work requires evening and weekend work for extended periods of time (20 – 26 weeks per year).
• Develops and executes direct mail solicitation efforts including the mailing of packages, budgets and reports to track results. Develops and requests reports from PowerCAMPUS to support the department’s fund raising efforts and programs.
• Facilitates personal solicitations with reunion volunteers and alumni in their reunion year. Makes 10-20 personal visits per year to prospects in reunion years, either with the director or alone.
• Creates and manages an overall class agent program including; participates in recruiting class agents in soliciting gifts and information from their peers in honor of their class year. Support and motivate and provide statistical progress reports to class volunteers on fund raising objectives.
• Develops and manages volunteer recruitment, to include: Appointment of Reunion Chairs. Coordinates the recruitment of class committee members to encourage participation in Reunion Weekend and The Fund for Saint Martin's. Facilitates and collaborates with other Advancement team members in the class project campaign for reunion. Manages the development and implementation of a reunion giving program, which includes working with volunteers, monitoring solicitation progress and results, and developing needed support materials. In conjunction with the overall communication’s plan, creates solicitation material (letters, brochures, scripts, etc.) for volunteer solicitations.
• Works with Development staff to identify volunteers and alumni who have potential for increased gifts and offering Challenge Gifts and to solicit reunion year prospects. Coordinates with Alumni Relations in volunteer selection, direct mail scheduling, and other aspects of reunion planning as necessary. Establishes dollar and participation goals for each class and produces effective direct mail pieces to solicit reunion gifts from Alumni. Utilize reports and research to improve reunion solicitation techniques.
• With staff in the Office of Institutional Advancement, coordinates the acknowledgement of annual giving donors including the annual donor report, gift receipts, etc.
• Ensures that appropriate gift and volunteer activities are properly entered into PowerCAMPUS.
• Assist the Alumni and Parent Relations effort by helping at events and meetings.
• As a staff member and representative of the university, at all times maintains good and proper personal appearance and a high level of professional conduct.

Knowledge, skills and abilities:

• Strong oral communication with constituents and the public in a variety of settings, including face to face and telephone.
• Ability to effectively produce written communication that is clear, concise and correct.
• Effective and professional management of staff and volunteers.
• Effective and organized budget and office management.
• Knowledge of databases and other software (e.g. Word, Excel, PowerPoint, Publisher and Adobe). Knowledge of PowerCampus database a plus.
• Able to work in a stressful [high-paced] environment and effectively manage multiple projects simultaneously.
• Able to work effectively and collaboratively with co-workers, colleagues across the university, alumni and other volunteers.
• Able to travel sometimes on short notice. Able to work nights and weekend.

Physical demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moves objects (less than 30 pounds) long distances (more than 20 feet).
• Ability to be mobile campus wide for appropriate business needs.
• Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.

Qualifications: Bachelor's Degree preferred. Experience in fundraising and development field a plus. Must be able to work nights (3 times a week) and weekends (twice a month) for up to 26 weeks per year. Must be supportive of a Catholic, Benedictine philosophy of education