Policy on withdrawal for national emergencies
Saint Martin's University is concerned about the integrity of our
academic programs and the need to provide program flexibility and
options for completion for our students who may be unexpectedly and
involuntarily called away because of military duties or because the
world situation is such that, if they are international students,
they may be called home. Out of these concerns we have adopted the
following policy.
There are two potential categories into which these students
may fall:
Military students (on extension campuses)
- If withdrawal is during the first 1/4 of the
term, no course credit shall be awarded, no
grades shall be granted, and the term shall not
be counted as a term of residence. Full refund
of the student's payment toward tuition will be
granted.
- If withdrawal is after the first 1/4 of the
term and before the last 1/8 of the term, no
course credit shall be awarded. The transcript
or record shall note I (incomplete) for courses
in progress at the time of activation, and the
term may count as a term in residence. The
agreement for completion must be worked out
between the faculty member and the student, and
will vary in accord with several factors,
including the amount of time remaining in the
term or semester, the subject matter, and the
faculty member's advice. The agreement will be
in writing as in regular incompletes. The
student shall be offered a reasonable period of
time to finish the incomplete, a term dependent
upon the nature of the student's military
service. If, due to the emergency, the military
student is unable to finish within a year, he or
she may be allowed to withdraw to preserve their
military TA benefit. The tuition paid to the
university by the student will not be refunded.
- If withdrawal is during the last 1/8 of the
term, full course credit shall be awarded,
grades attained at the time of withdrawal shall
be granted, and the term shall count as a term
of residence.
Students on the main campus (military and
international)
- If withdrawal is during the first 1/4 of the
semester, no course credit shall be awarded, no
grades shall be granted, and the semester shall
not be counted as a semester in residence. Full
refund of the students payment toward tuition
will be granted.
- If withdrawal is after the first 1/4 of the
semester and before the last 1/8 of the semester
no course credit shall be awarded. The
transcript or records shall note I (incomplete)
for courses in progress at the time of
activation, and the semester may count as a
semester of residence. The agreement for
completion must be worked out between the
faculty member and the student, and will vary in
accord with several subject matter, and the
faculty member's advice. The agreement will be
in writing as in regular incompletes. The
student shall be offered a reasonable period of
time to finish the incomplete, a term dependent
upon the nature of the student's military
service or government policy. If, due to the
emergency, the military student is unable to
finish within a year, he or she may be allowed
to withdraw to preserve their military TA
benefit. The tuition paid to the university by
the student will not be refunded.
- If withdrawal is during the last 1/8 of the
semester, full course credit shall be awarded,
grades attained at the time of withdrawal shall
be granted, and the semester shall count as a
semester of residence.
September 19, 2001
*Policy is subject to change at any time.