Damage deposits, cancellation fees, and refunds
A refundable $200 damage deposit must be on file with the Office of
Student Accounts prior to the issuance of keys to the room. No portion
of the $200 deposit will be refunded if the application is canceled more
than 30 days from the date it is signed; after August 1, regardless of
the date signed; or if requested more than 30 days after officially
checking out of the halls. A resident who does not check out in
accordance with the procedures described in the student handbook will be
subject to fines and/or forfeiture of all or part of his/her deposit.
After taking occupancy, if the applicant stays the entire contract
period and applies to return to the residence halls the following
academic year, his/her damage deposit will automatically be carried over
to the following academic year.
Deposit refunds: Room damage deposits may be refunded only on
written request to the Office of Housing and Residence Life. The
request for a refund must be received no later than 30 days after a
student officially stops living in the residence hall by checking
out or formally withdrawing the application.
The deposit will be refunded if:
- The resident follows the check-out policy outlined in the
- Room keys are properly checked in with the Office of Housing and
- No damages or excess cleaning charges are associated with the
room upon check-out.
- The resident does not have an outstanding balance on his/her
account with the university.
- The student fulfills the housing contract terms of residence and
does not cancel his/her reservation more than 30 days from the date
it is signed or after August 1.
A student who moves off campus without the approval of the Office of
Housing and Residence Life before the end of contract period is responsible
for the room payment for that period. A student approved to withdraw from
housing before the add/drop deadline will forfeit his/her damage deposit and
be prorated for the number of days in residence. A student who withdraws
from housing after add/drop but within the first 30 days of the semester
will be charged a $300 cancellation fee, forfeit his/her deposit, and be
prorated for the number of days in residence. Students who withdraw from the
university or leave housing after the 30th day of the semester receive no
If the student withdraws for reasons of serious accident or extended
illness, a refund of remaining room charges may be made. Additional
exceptions to room charges for those leaving the university may be
recommended to the Office of Student Accounts by the director of Housing and
Residence Life. Students leaving housing are responsible for cancelling
their meal plans in the Office of Student Accounts, and board charges will
be assessed at a daily rate and prorated based on the number of days
remaining in the semester.
Cancellation fee: A $300 cancellation fee will be assessed if this
contract is terminated after the university’s fall semester add/drop