Withdrawing from all classes

Financial aid (Federal/State/Institutional/Private) is awarded to the student with the assumption that they will attend school for the entire term. When the student withdraws, they may no longer be eligible for the full amount of funds that were originally awarded.

If a student withdraws before completing 60% of the term, the amount of financial aid earned must be determined. All unearned federal aid must be returned (cancelled from the student's account). The student will be notified in writing if any federal aid must be returned and their total amount owed to the university.

The amount of unearned aid is determined by a daily prorated ratio. Once the student has completed more than 60% of the term, they are considered to have earned all of their federal assistance they were scheduled to receive.

If you are considering withdrawal from the University, please contact Student Financial Services prior to completing the withdrawal process.

Unofficial withdrawal

An unofficial withdrawal is when a student stops attending school and does not notify the school of his or her withdrawal. The following circumstances are classified as unofficial withdrawals:

  1. The student did not initiate attendance or academic activity in any of their registered courses.
  2. Student ceased attendance after initiating their course and is issued an "XF" grade.
  3. The student did not begin the withdrawal process or otherwise notify the school of the intent to withdraw due to illness, accident, grievous, personal loss, or other circumstances beyond the student's control.

In the event the university determines the student has unofficially withdrawn, the withdrawal date will be the last date of academic activity or if no consensus can be met it will be the midpoint of the payment period. In the event a student is considered to be an unofficial withdrawal, the student could be subject to a 50% or higher loss of aid eligibility that could result in an outstanding balance due.

Federal aid adjustments

The Student Financial Services Office has 30 days in which to determine the amount of a student's federal aid was 'earned' and 'unearned' as defined in federal regulations, and then return aid in the following order:

  • Federal Direct Graduate PLUS loan
  • Federal Direct PLUS loan
  • Federal Unsubsidized Direct Stafford Loan
  • Federal Subsidized Direct Stafford Loan
  • Perkins Loan
  • Federal Pell Grant
  • Federal SEOG Grant
  • Federal TEACH Grant
  • Federal Iraq and Afghanistan Service Grant
  • Other Title IV Programs

*Work-study wages earned are not included in the return of federal financial aid calculations.

Non-Federal aid adjustments

If the student received grant aid from the State of Washington in the term they withdrew from, the amount that must be returned to the state is based on percentage of the term remaining.

If the last date of attendance occurs after 50% of the term, the state grant award is considered 100% earned and no state grant repayment is due.

Saint Martin's University State Grant Repayment Policy

Institutional aid

Student Financial Services will return institutionally funded aid based on the amount of tuition costs refunded to the student.