Code of conduct

Staff members in the Student Financial Services Center have always been bound to act in compliance with the National Association of Student Financial Aid Administrator's Statement of Ethical Principles and Code of Conduct for Institutional Financial Aid Professionals.

The code of conduct is intended to help guide financial aid professionals in carrying out the complexity of the tasks confronting institutional financial aid professionals obligations, particularly with regard to ensuring transparency in the administration of the student financial aid programs, and to avoid the harm that may arise from actual, potential, or perceived conflicts of interest.

Saint Martin's guidelines

  • No staff member shall accept any gift worth more than $10 from a representative of a student loan provider. The Department of Education has defined "gift" as:
    • "Any gratuity, favor, discount, entertainment, hospitality, loan or other item valued at more than a de minimus amount.
    • The term includes services, transportation, lodging, or meals, whether provided in kind, by purchase of a ticket, payment in advance, or by reimbursement."
  • Staff can participate in meals, refreshments, and receptions in conjunction with professional association meetings, trainings, or conference events open to all attendees.
  • Staff will place all unsolicited marketing materials (such as pens, pads and markers) received from lenders in the reception area for the use of students and parents.
  • Office visits by representatives of major lenders are normally limited to once a quarter
  • Staff members shall not accept any remuneration or expense-reimbursement for serving as a member of a lender's advisory board. Service on a lender's advisory board MUST be approved by a supervisor; Staff may participate on advisory boards that are unrelated in any way to higher education loans.
  • Saint Martin's University does not currently require staff to complete and submit financial disclosure forms as a condition of employment. All staff members in the Student Financial Services Center will disclose to his or her immediate supervisor if an assigned task could create a perceived or real "conflict of interest" in the eyes of the public.

These guidelines also apply to any staff member at Saint Martin's who may have dealings with student loan providers.